$100 or less: Make the purchase using petty cash.
$101 to $5,000: Obtain a minimum of one verbal quote, preferably two or three.
$5,001 to $30,000: Obtain a minimum of three written quotes.
$30,001 to $50,000: Use an invitational tender to obtain a minimum of three written quotes.
More than $50,000: Advertise a public tender in the Journal of Commerce and local newspapers in the area where the work will be performed. Include the time and location tender documents will be available for pick up. You’ll find sample advertisements in the Maintenance Guide. A minimum of three sealed bids is required. We recommend you contact your Property Portfolio Manager for assistance setting up a contract of this value.

For amounts greater than $5,000, BC Housing requires contractors to provide a Statutory Declaration that all supplies and labour have been paid, when the work is completed.

You can use this amount or set a different level for the Statutory Declaration requirement. See chapter seven of the Maintenance Guide for more information on tendering projects.

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